Repository Policies

Metadata Policy for information describing items in the repository

1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided:
   1. the OAI Identifier or a link to the original metadata record are given;
   2. Plymouth Marine Science Electronic Archive is mentioned.
3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy for full-text and other full data items

1. Anyone may access full items free of charge.
2. Single copies of full items can be:
   1. reproduced, given to third parties, and stored in a database.
   2. for personal research or study, educational, or not-for-profit purposes without prior permission or charge provided:
      1. the authors, title and full bibliographic details are given;
      2. a hyperlink and/or URL are given for the original metadata page;
      3. the original copyright statement is given;
      4. the original rights permission statement is given;
      5. the content is not changed in any way.
3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis.
4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
5. Some full items are individually tagged with different rights permissions and conditions.
6. This repository is not the publisher; it is merely the online archive.
7. Mention of the Repository is required and should be cited as Plymouth Marine Science Electronic Archive (PlyMSEA) http://plymsea.ac.uk/.

Content Policy for types of document & data set held

1. This is a multi-institution subject-based repository.
2. Subject Specialities:
   1. Aquaculture
   2. Atmospheric Sciences
   3. Biology
   4. Botany
   5. Chemistry
   6. Computer Science
   7. Conservation
   8. Data and Information
   9. Economics
   10. Education
   11. Fisheries
   12. Health
   13. Law
   14. Management
   15. Marine Sciences
   16. Meteorology and Climatology
   17. Oceanography
   18. Planning
   19. Policies
   20. Pollution
   21. Social Sciences
   22. Space Sciences
   23. Technology
   24. Zoology
   25. Earth Observation - Remote Sensing
3. Plymouth Marine Science Electronic Archive holds all types of materials.
4. Deposited items may include:
   1. submitted versions (as sent to journals for peer-review);
   2. accepted versions (author's final peer-reviewed drafts);
   3. published versions (publisher-created files).
5. Items are individually tagged with:
   1. their version type and date;
   2. their peer-review status;
   3. their publication status.
6. Metadata language: English.

Submission Policy concerning depositors, quality & copyright

1. Items may only be deposited by accredited members, academic staff, registered students, and employees of the organisation, or their delegated agents.
2. Eligible depositors must deposit bibliographic metadata for all their publications.
3. Eligible depositors must deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
4. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of Plymouth Marine Science Electronic Archive, valid layout & format, and the exclusion of spam.
5. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
6. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
7. Any copyright violations are entirely the responsibility of the authors/depositors.
8. If Plymouth Marine Science Electronic Archive receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

1. Access is guaranteed for a minimum of 10 years.
2. Plymouth Marine Science Electronic Archive will try to ensure continued readability and accessibility.
3. Plymouth Marine Science Electronic Archive regularly backs up its files according to current best practice.
4. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
5. Acceptable reasons for withdrawal include:
   1. Journal publishers' rules;
   2. Proven copyright violation or plagiarism;
   3. Legal requirements and proven violations;
   4. Falsified research.
6. Withdrawn items are not deleted per se, but are removed from public view.
7. Withdrawn items' identifiers/URLs are retained indefinitely.
8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
   1. a link to a replacement version, where available.
9. No closure policy defined.